5 Unique Ways to Increase Customer Retention (and Increase Profits!)

5 Unique Ways to Increase Customer Retention (and Increase Profits!)

Post summary:

  • The difference between companies that grow and those that don’t is customer retention. The more customers that you can keep and continue to sell to, the more likely you are to achieve your business goals.
  • Investment in customer acquisition far exceeds investment in retention. Yet, selling to an existing customer is 6-7 times cheaper. So, why are companies spending most of their budgets on generating new customers?
  • The biggest challenge for many companies is where to begin. Here, we share 5 practical customer retention strategies that you can use to keep your existing customers happy over the long-term and increase your profits.

If you work in sales, then you know that finding new ways to increase revenues is always top of mind.

And when it comes to growing sales, many sales people are so focused on gaining new clients and customers that they fail to effectively address the need to retain those they already have.

The strange thing is that time and again, we hear it’s cheaper to keep existing customers than acquire new ones. So why do we focus more on getting new customers?

An Econsultancy report found that there was an increase in investment in customer acquisition (from 31% to 34%), yet there was a decrease in investment in customer retention (from 24% to 18%).

One reason is that it’s common to think that if you have a great product or service, then customer retention will naturally follow. And while this might be the case in some instances, the truth is that it’s a short term strategy. Sooner or later, your customers will feel that you don’t care about them, and then they will eventually leave.

customers will leave if they feel you don't care about them

You have to earn their loyalty – Continuously.

Having an effective retention program gives you the ability to identify, track and sell more to these customers who are most likely to become your long-term sources of revenue.

And when asked, “Which of the following do you believe will be the most significant drivers of your company’s revenue growth in the next 1-3 years?”

It was customer retention that was cited as the biggest revenue driver, according to KPMG.

Customer retention as a significant revenue driver

In this blog post we will explain why and how customer retention is essential to growing your sales, and we will also provide you with five tips and practical examples of how CRM software can help you carry out the ways to sell more to your existing customers.

Why should you care about existing customers?

Every business needs new customers, but remember the easiest and most predictable source of new revenue is right under your nose: it comes from the existing customers who already know your company and have already bought from you.

So why should you bother with these existing customers?

Here are three reasons why you should care.

  1. Achieve better conversion rates. Existing customers have already bought from you, so if they had good experience they will buy from you again. Trust and confidence has already been established and you know something about them already and therefore, it’s easier to identify their needs.
  2. Lower cost of marketing. You’ll spend less time finding them and convincing them that you are the one they should buy from. In addition, existing customers can give you valuable feedback on your performance. Was your customer service good enough? Did your product meet their expectations? Was it good value for money? You can use this feedback to continue to improve your product and service.
  3. Increase profits. Selling to existing customers will be less focused on price as opposed to new customers, as you might not need as many discounts that you would usually use to attract new customers. And since your existing customers trust you it may be possible to convince the customer to become interested in even more of your products or services through up-selling and cross-selling.

The value of retention is not to be underestimated

According to the 2018 Trust Barometer report, existing customers who stay with your brand over time spend 67% more than new customers.

And if you’re reading that and still not convinced how customer retention plays a role in the growth of your businesses, here are a few more statistics you might be interested in.

  • According to Bain and Company, a 5% increase in customer retention can increase a company’s profitability by 75%!
  • Gartner Group statistics tell us that 80% of your company’s future revenue will come from just 20% of your existing customers.
  • According to Marketing Metrics it’s far easier to (about 50% easier) sell to existing customers than to brand new prospects.

Still have doubts whether customer retention is something to put your minds to?

Bain and Company also report that attracting new customers will cost your company 6-7 times more than keeping an existing customer!

Easier to sell to existing customers

Businesses need to take a proactive role in retaining clients.

Making the most of your existing customer base and capitalizing on every opportunity to maximize revenue are some of the best ways to make your business more profitable.

There’s plenty of customer retention strategies on the web and you’re most likely using some of them, but before showing you some useful tips, I want to share some of the expectations from the customers’ point of view.

How can CRM help you increase customer retention?

The secret lies in that one word: relationship.

CRM is about knowing your customers – who they are, how they’ve been marketed to and how they responded. If all goes well, you keep selling to them, and that’s when the fruitful relationship really starts.

And while CRM software does not manage customer retention by itself, it will provide you with the tools to help you manage the activities around customer engagement.

The question is what do you really need to do to influence customer retention?

Once you start thinking and putting your efforts into customer retention, it is essential to consider the reasons and factors that enhance repeat purchase of your product or service.

Let’s face it; it’s not possible to make strategies to increase customer retention on paper – You need to have a wide range of data and information about your customers to help you measure and analyze their behavior.

5 customer retention strategies

We’re all customers. And you and I both know, we want to feel like individuals, not like targets,

A good customer database can provide a foundation to build long-term customer partnerships.

Here are 5 customer retention techniques you can implement using your CRM software to keep additional revenue from walking out the door, with examples.

1. Keeping your VIP customers

The most obvious way to ensure customer retention is to prevent a customer from leaving.

And if you pay attention, you can always see the signals of your customers impending departure. All you have to do is to identify the key variables such as purchase patterns, product usage and service calls – Capture the signals and then put specific actions in place to stop your customers before they churn.

Let’s say you want to know how many of your VIP customers have not purchased anything in the last 6 months, which might be a sign of them considering your service or even bringing their money to your competitors.

First, create a list of all of your VIP customers, and then create a list of all sales made within the last six months using your CRM software. By combining both of these lists, you end up with a list of VIP customers who haven’t purchased from you in more than half a year.

You can now follow up with these VIP customers and find out the reasons why they were not purchasing and look to prevent them leaving your business, which, if you consider the 80/20 rule, this investment is bound to pay off!

Pareto principle - 80/20 rule

2. Target customers with special offers

The more you know about your customers, the more you can tailor your approach to each individual.

CRM software lets you view a customer’s purchase history so that you can determine what kind of offer will be most appealing to each individual and increase relevancy, which will keep your brand on your customers’ minds.

Let’s say you want to follow-up on the customers who showed their interest in your product, but haven’t bought anything from you. Identify ways to convert their interest into an actual purchase by offering them special discounts or some additional value to your product.

Using your CRM software, you can create a list of all open sales activities and compare that with a list of all contacts that are subscribed to your newsletter. The result is a list of contacts that are interested in your product but so far, have not initiated a sale.

3. Rewarding your most profitable customers

Information gathered in CRM software can reveal which of your accounts are responsible for the most revenue. This information lets you budget your time accordingly and allocate resources where they will have the most return.

Let’s say you have a number of incentives to give away, so you would like to reward your most profitable customers to further increase their loyalty. Identifying these accounts can also help you develop strategies for cross-selling.

First, create a list of your most profitable customers and export this list from your CRM software. Now, you can start to follow up and let them know about the rewards and incentives in order to make them feel special, so they continue to stay as your most profitable customers.

4. Personalizing your follow-ups

A relationship is something that is established between people, and CRM software helps make it easier to see your customer as a person and not just a number.

When completing the necessary fields when registering a contact, use personal notes and other bits of information that allow you to personalize your outreach. With this information in hand, you can adjust your follow-up strategies accordingly.

The effects of personalization cannot be understated, as recent research in the UK found that personalization using purchase history, user preferences and other relevant information found in CRM software delivers a high impact ROI.

Personalization and high impact ROI

Let’s say you’ve met most of your customers already through management seminars. However, there are still some decision makers who haven’t come to your seminars and therefore you want to contact them for individual follow up. How would you do that?

First, create a list of all of the contacts you have registered in the CRM software. Next, create a list of all customers who have attended your seminars during the last twelve months. By combining those two lists, you are left with a set of contacts who have not attended your seminars, which you can use to follow up on.

5. Scheduling time with your customers

The scheduling features in CRM software allow you to schedule follow-up calls or emails for you or let you assign follow-ups to your team. By doing this, it will help you to keep track of your appointments, and complete any tasks that you said you’d do when you said you’d do it.

Let’s say you have a list of customers that you promise to catch up with and update them with required information. You check your schedule and you see that you won’t be able to keep your promises to customers on time. You can always assign some of your colleagues to follow-up on these customers and generate follow-ups to appear in their diaries.


With the help of CRM software, you can gather and manage information on your customers and also manage activities around customer engagement.

Use the data that CRM software provides you with, and you will continue to retain customers, keep them happy and grow profits – All without the added expense of acquiring new customers.

How do you use CRM software to keep existing customers?

And do you have any customer retention tips that you can share with us?

The more customers you retain, the higher your profits will be. Sign up below and get a free personalized demo to see how we use CRM software to retain customers.

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About Toma Kulbytė

Toma Kulbytė

Toma is a content marketing specialist at SuperOffice. As a former Communications Manager and graduate from the University of Oslo, Toma likes to write about all things CRM. You can connect with Toma on LinkedIn.



about 4 years ago

When it comes to customer retention you can ensure it by preventing a customer from leaving and targeting with special offers can also work in this way. With CRM Software one can manage activities around the customer management.


Steven MacDonald

about 4 years ago

I completely agree, Aansari! Thanks for commenting.


Dan McDonald

about 3 years ago

Great article! I completely agree that customer retention should not be underestimated. Thanks for the share!


customer retention strategies

about 3 years ago

Interesting article, especially the fact that clients leave because they don't feel valued enough!



about 3 years ago

Your blog is wonderful! Thanks so much for sharing your knowledge on how to use CRM for customer retention!


Alex Bifty

about 2 years ago

Following up existing customers is an interesting and effective method. Focusing on new customers while maintaining a healthy relationship with existing customers is necessary for the growth of a business. Liked the article especially enjoyed a lot while reading about Pareto principle. Thanks for sharing these customer retention tips. Regard, Alex


Gavin Stewart

about 2 years ago

Great Post!! Customer Retention Strategies are an important concept of business. Thanks for sharing this post.


John Tanah

about 2 years ago

Hi Toma, Customer is best king for our business, but they wants us touch more in right time. Your tips is amazing and help me to grow, Thank Toma...


lucia sango

about 2 years ago

a well saved customer is a good ambassador of the company and he/she spread a positive word of mouth concerning the company


Mark Johnson

about 2 years ago

Hello, Amazing Post. With rising customer acquisition costs, it is important for any enterprise to retain their existing customers for profitable business. Thanks for sharing this useful post. I really appreciate your efforts for writing this post. Keep up the good work.


Naina Roy

about 2 years ago

Nice Article, CRM software is must for small or large firms. It helps a lot to manage customers that ultimately produces good results. Rewarding your customers and maintaining relations is highly profitable. Thanks for sharing.


Henry Atigogo

about 2 years ago

Thank you for sharing, Toma. I agree with the customer retention tips that you gave. Satisfying the needs of our current customer base indeed costs less than obtaining a new customer. However, the cost of getting new customers can be brought down so as to both keep current customers and grow faster new once. The secret lies in establishing their needs and continually doing this so as to keep being relevant to the customer.


Brooke Harper

about 2 years ago

Hi, Toma. Thanks for sharing such a useful article on customer retention. You pretty much summed everything up. Customer retention is where the big money is. Customer acquisition costs a lot to implement while retention provides you a constant flow of generated income. It makes sense to use a CRM software to make your customer retention strategy even more solid and robust. Thanks very much!


Aishwar Babber

about 1 year ago

This article has a lot of useful tips, and I am sure they can help anyone increase customer retention rates. Companies should try to build trust and transparency with the customers, as customers value them very highly. Thanks for sharing this detailed article,


Nicoli Redmayne

about 1 year ago

I like the retention technique, of directly asking the reason to customer. Thanks for such a meaningful content :)


Sherif Hunein

about 1 year ago

Amazing tips. The ideas above can generate loyal customers and retain them for your business for a very long time!



about 11 months ago

I will apply your customer retention tips to increase sales and brand awareness


Steven MacDonald

about 11 months ago

Thanks Nicole! Let me know how it works out for you.



about 8 months ago

Nice article. I think a great practical tactic to acquire new customers is offering a free trial of the product to them. It’s a great way for marketing the product, attracting new customers and acquiring good reviews and testimonials. It also allows you to get more feedback on the product and make improvements where needed - which in turn helps you retain more customers.


Suraj Thapa

about 6 months ago

Excellent and useful post for those really want to “Increase Profits by Focusing on Customer Retention Strategies”. Great Post!! Thanks for sharing this post.



about 4 months ago

Great blog. I do agree with the point that most of the time it’s not because of price, quality, or service. Usually, it’s because the business hasn’t stayed in touch.


Nigel Banks

about 4 months ago

Well written blog! Thanks for sharing these tips on retention!



about 2 months ago

Thank you very much for sharing this amazing blog with us! Specially I like the points you have mentioned for "Why should you care about existing customers?" and also the customer retention marketing.


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